Office Bearers
The following shall be Office-Bearers of the Association:-
(A) PRESIDENT:-
i. The President shall generally supervise over the activities of the Association.
ii. He shall preside over all the Meetings of the Managing Committee, General Body, Special General Body and Extra-Ordinary General Body Meetings which may be held from time to time.
iii. In the event of equality of votes, arising either by show of hands or by ballot during the proceedings of the General Body/Special General Body/Extra-Ordinary General Body Meetings the President shall be entitled to exercise a Casting Vote.
iv. The President is also vested with a discretionary power in special circumstances which is his opinion require immediate attention even in the absence of the formal calling of the Managing Committee Meeting and such action on his part shall always be formally recorded at any early date in the proceedings of the Managing Committee Meeting held thereafter.
Explanation:- The Power referred to above is only vested in the President and not in the 1st or 2nd Vice President, except under special circumstances such as physical or mental sickness/death/or any other eventualities resulting in his absence, this power will be vested in 1st Vice President/2nd Vice President by the Managing Committee, whoever is presiding the meeting.
(B) VICE-PRESIDENTS(1st and 2nd Vice-Presidents):-
If the President is absent from any Meeting, the first Vice-President shall perform the function and duties of and exercise the powers of the President.
In the event of the absence of the First Vice-President, the Second Vice-President shall perform the same duties.
In the event of the absence of the President as well as Vice Presidents during the proceedings of any meeting the Members present shall elect from amongst themselves any member to preside over the Meeting.
(C) HON. SECRETARY GENERAL:-
The duties of the Hon. Secretary General shall be as under:-
i. The Hon. Secretary General shall be in-charge of the general administration and supervision of the activities of the Association.
ii. To call Meetings of the Managing Committee in consultation with the President from time to time and record or cause to be recorded the full proceedings of the meeting in a Minute Book maintained for the purpose.
iii. To supervise over the books of accounts of the Association.
iv. To sign Cheques/FDS/Investments and operate Bank Accounts of the Association along with President/1st Vice President/Hon. Treasurer or any other signatory authorized by the Managing Committee.,br/>
v. To make disbursements towards the objects and day-to-day administration of the Association. Such disbursements may be reimbursed to him from Hon. Treasurer.
vi. To call Meetings of the Members including General Body Meetings, Special General Body Meetings and Extra-Ordinary General Body Meetings in consultation with Managing Committee and to issue notices for the purpose and to do all other things incidental thereto.
vii. To delegate some of his powers and authorities to the Hon. Joint Secretary and Hon. Treasurer acting under him and they shall function accordingly and they shall be directly responsible to the Hon. Secretary General.
(D) HON. JOINT SECRETARY:-
i. There shall be one Hon. Joint Secretary, who shall generally assist the Hon. Secretary General of the Association in day-to-day office administration of the association.
ii. Generally the Hon. Secretary General shall look after the co-ordination among the Members and organize such activities as may prove beneficial and of common advantage to the Members.
iii. He shall also sign cheques and operate Bank Accounts of the Association, along with the Hon. Treasurer.
(E) HON. TREASURER:-
i. There shall be one Hon. Treasurer.
ii. He shall collect all fees, membership subscriptions, donations, etc.. and shall pass the receipts of the payments received and payments made and shall be co-signatory in the operation of the Bank Accounts/Investment in the name of the Association.
iii. He shall also maintain the books of Accounts and Records of all Receipts and Payments, Income and Expenditure, and Assets a Liabilities of the Association and report the same by way of Statements of Account to the Managing Committee, whenever demanded or required. He shall also place before the Managing Committee the Annual Balance Sheet and Income & Expenditure Accounts for approval and thereafter to entrust the same for Auditing. The audited statement should be presented to General Body Meeting.
